Job: Director of Portfolio Management

Title Director of Portfolio Management
Salary Commensurate with Experience
Location Washington, D.C.
Job Information

DEPARTMENT :   NCRC Development Corporation

REPORTS TO :   Chief Operating Officer (COO), GROWTH

EMPLOYMENT CLASSIFICATION :   Exempt

 

BACKGROUND:

NCRC’s development corporation works closely with the NCRC Housing Rehab Fund and related entities to carry out NCRC’s signature community development initiative: GROWTH (Generating Real Opportunities for Work Through Housing).  The NCRC Housing Rehab Fund is a social mission-driven, $70 million single family real estate fund dedicated to providing pathways to homeownership for low- and moderate-income (LMI) individuals and families or on behalf of low- and moderate-income communities.

GROWTH accomplishes its mission by identifying single family houses in various parts of the country that are rehabbed into quality, affordable homes and either sold or leased-to-own to qualifying buyers.  A requirement of the program is that either the home must be located in a LMI census tract or the individual or family buying or leasing-to-own the property, must be LMI.  GROWTH works with national and local partners in each market to carry out the program.

 

POSITION SUMMARY:

Oversee the acquisition (underwriting), rehabilitation, construction and transactions related to the purchase and selling of single family residential housing with the COO.  Manage the day to day relationships with certain key internal staff (Project Managers, Data Analyst, Housing Counseling) and external stakeholders (contractors, real estate agents/brokers, property managers, title companies, joint venture partnership agreements and other vendors).  Play an active role in creating wealth (ROI goals) and risk management.  Consider stakeholder needs, proactively communicate internally and externally the results in the highest level of prompt and professional service to all stakeholders.

Make recommendations on property acquisitions and dispositions, the selection of contractor and manage the request for contractors’ payments.  Oversee hiring property listing agents/brokers, property management companies and vendors to facilitate the profitability and growth of the portfolio.  Develop a performance grade rating system for each property, and create a “Watch List” status report and action plans for distressed properties and relationships.  Develop status reports in conjunction with the COO to provide updates on the portfolio’s performance and critical issues for senior management.  Recommend approvals and process cash payments for real estate transactions and vendor services (working with the CFO).  Approve recommendations by vendors or joint venture partners regarding purchasing and selling assets and the establishment of prices for homes listed for sale.

Actively monitor the portfolio for performance issues, including property performance level trends and market issues and within key relationships, etc.

 

ESSENTIAL FUNCTIONS:

Portfolio Risk Management

Overall responsibility to ensure that GROWTH, its joint venture partners, investors and vendors are fulfilling their responsibilities under contractual agreements.  Play a lead role in the development and updates of standard policies and procedures for GROWTH.  Actively review portfolio information to elevated risks of non-performing assets and promptly identified assets that are underperforming — those  potentially generating losses.  Ensure that the team is actively managing risk associated with GROWTH’s direct investments in assets, and the investment in joint venture partnerships.

  • Active identification and assessment of risks, construction cost overuns, assuring that process and procedures are followed and non-compliance issues.
  • Completion of regular watch list asset reviews, including recommendations/action plans, and presentation in review meetings.
  • Develop a “Watch List” of properties and develop strategies to minimize loss.
  • Oversee staff’s efforts in managing assets, manage all contact with partners and outside counsel, review and develop alternatives and action plans on non-performing assets, obtain approvals for actions where appropriate, and execute workout plans.

 

Reporting and Communication

Insure portfolio level and asset level reported information is delivered timely and is accurate and complete.  Retain overall responsibility for the integrity (accuracy and completeness) of data and database.  Regularly communicate with COO any issues that materially impact portfolio or asset level risk and/or relationships with stakeholders.

  • Development & Maintenance of Databases (Tracker or other systems acquired or developed).
  • Oversight of File Maintenance, including, Hard copy Filing, Archiving of Documents.
  • Oversight responsibility of integrity of data for portfolio (accurate and complete).

 

Personnel Management & Development

Provide direction and coaching to staff regularly to ensure that the portfolio is well managed, internal and external communication is professional and timely, reporting is accurate and complete and risk is mitigated.  Develop associates to the next level, identify and manage performance issues.  Identify training needs with the COO and coordinate training for all GROWTH team members report to this position.  Active participation in recruiting efforts.

 

Vendor Management

Work closely with COO to identify opportunities for outsourcing of tasks, drafting scope of services and implementing changes.  Track work outsourced to third parties including construction administration., property management, inspection firms, and others working under contracts for negotiated fees.  Insure work is adequately QC’d, quality is measured and feedback is provided.  Monitor pipeline work in progress and payments of fees YTD.

 

Management of Revenues & Expenses

Oversee the acquisition (underwriting), rehabilitation, construction and transactions related to the purchase and selling of single family residential housing with the COO.  Monitor assessment and collections of revenues associated with the sale of real estate.  Review and approve waivers of fees/expenses and closing cost assistance.  Work closely with the COO to manage revenues and expenses related to GROWTH’s business, recommend improvements to increase profitability and implement improvements in areas within the GROWTH team.

 

COMPETENCIES: The knowledge, skills and behavioral attributes necessary for acceptable job performance.

  • Strong organizational skills, including time management and workload management.  Able to work independently on multiple projects and manage multiple, sometimes conflicting, deadlines.
  • Strong analytical skills.  Able to use databases and spreadsheet software to analyze financial issues.  Able to actively contribute to efforts regarding enhancements to management information systems.
  • Proactive, resourceful and solution oriented.
  • Strong people management skills and strong track record as motivator, leader and coach.
  • Strong and effective communicator, both written and verbally.  Proactive in coordinating the flow of information among internal and external parties where appropriate.

 

QUALIFICATIONS:

  • Bachelor’s degree required in finance (lending/mortgage), real estate development, construction management or related field, a graduate degree preferred.  Real estate broker, real estate underwriting or real estate construction and mortgage lending experience is a plus.
  • Minimum 8-10 years’ experience, including a leadership role, in real estate underwriting, property acquisition and mortgage lending role, as well as experience in real estate valuation and managing of a team overseeing a portfolio.
  • Experience in one or more of the following functional roles is also required: real estate underwriting, portfolio management, asset management, construction/development oversight, real estate workouts, and financial analysis.
  • Strong organizational skills, including time management and workload management.  Able to work independently on multiple projects and manage multiple, sometimes conflicting, deadlines.
  • Strong Analytical skills.  Able to use databases and spreadsheet software to analyze financial issues.  Able to actively contribute to efforts regarding enhancements to management information systems.
  • Proactive, resourceful and solution oriented.
  • Strong people management skills.  Strong track record as motivator, leader, coach.
  • Strong and effective communicator, both written and verbally.  Proactive in coordinating the flow of information among internal and external parties where appropriate.
  • Demonstrated commitment to customer service.
  • Unquestioned commitment to the “Core Values” of GROWTH.

 

Send all inquiries to qbrinkley@ncrc.org.  Please do not call.  The position will be based in Washington, DC.

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